Checklist for Preparing the CDF-294 Emergency Equipment Rental .
Checklist for Preparing the CDF-294 Emergency Equipment Rental .
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STATE OF CALIFORNIA DEPARTMENT OF FORESTRY AND FIRE PROTECTION CHECKLIST FOR PREPARING THE CAL FIRE EERA CAL FIRE-290 (REV. 2/11) Page 1 OF 4 Checklist for Preparing the CAL FIRE Emergency Equipment Rental Agreement Required CAL FIRE Forms, Vendor Certifications, and Inspections In order to assist Department of Forestry and Fire Protection (CAL FIRE) employees in preparing the Emergency Equipment Rental Agreement (EERA), this Checklist has been developed. It is intended to serve as a guide to insure that all of the requirements for the EERA are met. Numbers in parentheses in the checklist below refer to sections of the CAL FIRE Emergency Equipment Rental Handbook (3833…) and the Hiring and Utilization Guides Handbook (7761…). These handbooks are available on the Internet at the following link: http://webmain02.fire.ca.gov/pubs/issuance/issuance.htm The vendor should carry a current copy of the entire agreement on each piece of equipment covered by the agreement. Extra copies to facilitate providing one at each incident are recommended. The vendor’s complete EERA package will include: √ Document or Requirement 1.a. The Emergency Equipment Rental Agreement, CAL FIRE-294 (3833.2.1) 1.b. “General Clauses” and “Supplemental General Provisions” (attached to the EERA) 2. Std Form 204, Vendor Data Record (required for new vendors with CAL FIRE) 3. CAL FIRE-20, Contractor’s Certification Clauses for Services Up to $4,999.999 4. CAL FIRE-157, Equipment Owner or Broker Declaration (3833.3.2) 5. FC-100, Radio Frequency Use Agreement (if vendor will operate on CAL FIRE frequencies) 6. One Vendor Dispatch Telephone Number: Vendor will provide CAL FIRE with a single telephone contact number. This will be the sole method used by the Department to contact the vendor to fill incident requests. It is the responsibility of the vendor to provide a contact telephone number where he can be reached 24 hours per day, 7 days per week for use by CAL FIRE to make contact for the dispatch of resources (e.g., telephone pager, paging service, etc.) (3833.4.6) 7.a. Proof of Worker’ s Compensation Insurance: Vendors shall provide proof of coverage of Worker’s Compensation coverage for vendor’s employees in accordance with applicable California State Law. 7.b. Major Medical Insurance: Owner-operators and independent sub-contractors must provide proof of coverage by major medical insurance if not covered by Worker’s Compensation. (3833.10) 8.a. Proof of Motor Vehicle Liability Insurance Certificate: Vendor will provide proof of coverage by a policy of Motor Vehicle Liability insurance that covers the vehicle and the use intended under the agreement. As evidence of the required motor vehicle liability insurance coverage, the vendor shall maintain a current certificate of such insurance in each vehicle, as required by law. Certificates will be presented on demand of any CAL FIRE employee. Coverage shall apply to all operators of the vehicle. 8.b. The vendor’ s insurance shall cover all motor vehicle accidents and all of the contractor’ s vehicle operators. (3833.10) 8.c. General minimum coverage requirement: $300,000, combined single limit, per occurrence.(3833.10) 8.d. Special minimum coverage requirement: for vehicles 10,000 lbs. Gross Vehicle Weight Rating (GVWR) or greater that are motor carriers transporting property other than hazardous materials, such as transport trucks hauling bulldozers, water tenders transporting water, and privately owned fire engines: minimum $750,000 combined single limit, per occurrence (per Dept. of Motor Vehicles Industry Operations Division) (3833.10) 8.e. Vendors transporting equipment other than their own must have cargo insurance.
